8 Tips for Leasing Land for Events
By Megan Wild
Leasing your land for outdoor events can be beneficial. Owning a farm means owning lots of land. For most of the year, your land is used to grow crops. When the growing season is over, it might not serve a purpose. What if you could do something with your land during the off season or during rotation, so you’re earning revenue instead?
Leasing your land for outdoor events could be a beneficial prospect. After all, Woodstock was held on a dairy farm, and that turned out mostly all right. With a little planning and foresight you can overcome the problems that Woodstock incurred and create a memorable and comfortable experience for guests.
There are many elements to consider when leasing your land for outdoor events, and the following tips will help you through the process.
1. Make Sure You Have the Proper Permits
Depending on what type of event you want to host, you must make sure you obtain the proper permits. Without them, your event will be shut down immediately, which can lead to unhappy people and extreme embarrassment.
2. Educate Yourself on Local Ordinances
Every town has noise ordinances, and you should know yours. It’s possible that noise is prohibited after a certain time, so if you’re planning a music event you’ll need to know how late the bands can play.
You’ll also need to know what fire and safety codes are required, along with whether there are restrictions on how many tickets you can sell, how much seating you can offer, and what type of advertising you’re allowed to do. You can find these answers by talking to local and state authorities, as well as your local fire and police departments.
3. Plan the Layout and Logistics
Where will everything be set up? Are you going to have vendors? If so, where do you want them? If it’s a music festival, where will you position the stage? What about access to restroom facilities? A map of where everything should go will help keep setup and takedown simple, as well as help maintain an orderly flow of people through your property.
Knowing how the event will be set up allows you to know what type of equipment you’ll need, such as generators to help power the event, and where it needs to be placed.
4. Make Sure Your Guests Will Be Comfortable
You can’t control the weather at outdoor events. If you’re planning an event that will take place rain or shine, you should make sure there are tents or awnings to keep guests cool or dry. Make sure water is available throughout the venue to keep people hydrated.
It is also incredibly important to have enough sanitation and restroom facilities for guests. Nothing makes an event more miserable than not having enough bathrooms. You may also need to think about taking care of pests in the area. You can call an exterminator or make repellents available to guests.
5. Keep Certain Areas Well Lit
If the event goes late into the night, it’s important to have lit paths and exits so guests can safely find their way out of the venue. The parking area should be lit, if possible.
Communication is crucial between you and those helping you put on the event. You need to ensure that everything is running smoothly and properly. If it’s not, you’ll need to be able to have someone to fix the problem quickly. Communication will also come in handy if a guest needs medical attention or other assistance.
It may be prudent to obtain insurance for your outdoor event. Doing so will help protect you, your land, and the guests. There are various places to find insurance, including online.
Once the event is over and the guests are gone, you have to clean up your site. If you’re going to be using the land for farming again, you’ll have to restore it to pre-event condition. You may want to have a local sanitation company help with your cleanup efforts.
Leasing your farm land for an outdoor event can be a lot of work, but there are plenty of benefits to the process, one of which includes extra income.
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